Terms and Conditions


By credit card

American Express, MasterCard, VISA, and Discover are the only credit cards accepted. An email acknowledgement will be sent following the transaction confirming payment.

By check

Registration is not complete until check payment has been received. At the conclusion of the registration process, an email confirmation will be sent highlighting the details of your purchase. This email will double as your “invoice” should you need to submit documentation for the payment of your registration.

Submit check payment to:

7 Technology Park Drive
Bourne, MA 02532


Non-Member students must provide valid, current student identification (e.g. student I.D. or transcript) during registration or higher registration fees will apply.


By registering for this event, the registrant acknowledges that the AARC may offer future promotions which may yield lower registration fees than those paid in the current transaction. The registrant enters into this agreement knowing this risk and understands that should that happen, refunds will not be issued for the difference.

Cancellation Protection

Congress 2019 cancellation protection may be purchased for $37 at the time of registration only. Those purchasing this option may cancel for any reason and receive a 100% refund. Protection covers the total amount paid for AARC Congress 2019 registration fees, purchased pre-courses and/or meeting add-ons (e.g. Gold/Platinum/VIP Passes, drink tickets, etc.). Cancellation protection is not available for students. Registration and cancellation protection must be purchased together.


A written cancellation and refund request is required via e-mail. Emails must be dated no later than Monday, Nov. 4, 2019 at 11:59 p.m. CST. No refund requests will be accepted after that date. Refunds will be processed after the meeting. Send request to aarc@xpressreg.net.

Unless cancellation protection is purchased, refunds will be equal to the total amount paid minus a $200 administrative fee. Cancellations by students will receive a refund minus a $25 administrative fee. Guest cancellations will receive a refund minus a $35 administrative fee. Fees will not be refunded for no-shows.


Registration for those unable to attend may not be applied to a future year’s meeting. Registration transfers are permitted with a paid administrative fee of $35. If the substitute is not an AARC member, payment of the difference between the member and non-member fees will also be required. Substitution requests must be submitted in writing by Monday, Nov. 4, 2019 and sent via email to aarc@xpressreg.net.

Badge Replacement

If an attendee misplaces or loses a badge once it is printed onsite, the registered individual must pay $25 to get a replacement badge.

Your Likeness and Personal Information

The AARC plans to take photographs and video, and reproduce them in educational, news or promotional material, whether in print, electronic or other media, including the AARC website. By participating in AARC Congress 2019 you grant the right to use your name or voice for such purposes to the AARC. All content becomes the property of the AARC. Content may be displayed, distributed or used by AARC for any association-related purpose.

AARC offers exhibitors the option to use lead retrieval technology. Information shared through that technology includes basic contact information and limited demographic information for each attendee. This information is shared by way of the exhibitor scanning an individual's badge with the individual's consent in the confines of the exhibitor's booth in the Exhibit Hall. Agreeing to have your badge scanned by an exhibitor is providing consent for this information to be shared with that exhibitor.

Exhibitor communications may be sent to those attendees who “opt in” to receive them. If you “opt out,” you will be excluded from these communications. All exhibitor communications will be sent to you through a 3rd party email vendor. Your email address will never be shared with any exhibitor unless you do so voluntarily.

Should you choose to register for an industry-sponsored educational symposium, please know that by doing so you are voluntarily providing the symposium sponsor with select demographic information that they may use for direct marketing purposes.


No individual or entity other than the AARC may record (audio or video) any portion of AARC Congress 2019 for any purpose without the prior written consent of the AARC.

Digital photos of PowerPoint slides are prohibited. All presented content is the intellectual property of the lecturer. Presenters (at their discretion) may choose to share their slide deck via the mobile event app, otherwise requests for slide decks must be made directly with the presenter.


Due to the cost and complexity of displayed equipment in the Exhibition, minors under the age of 13 will not be permitted in the Exhibit Hall for any reason. Children ages 13–17 (with prior approval from Show Management) may participate in all Congress-related functions with an adult escort and must pay the appropriate Guest registration fee. Requests should be directed to:

Annissa Buchanan
(972) 243-2272

Marketing Products/Services During the Meeting

Only confirmed exhibitors may market products or services to meeting attendees or other exhibitors. Paying attendees are not permitted to do so.

Removal from Premises

The AARC reserves the right to remove any attendee/exhibitor from the premises without refund.