Oct. 4–7, 2017
Indianapolis, IN
Congress Program Sections
Housing Information
Hotel Map/Rates
Tap or click map to enlarge in a new window
| Hotel | Rate* | |
|---|---|---|
| 1. | JW Marriott Indianapolis,
Co-Headquarters Hotel |
$178 Single–Quad |
| 2. | Indianapolis Downtown Marriott, Co-Headquarters Hotel 350 W. Maryland St. Indy, IN 46225 |
$168 Single–Quad |
| 3. | Courtyard by Marriott Downtown 601 W. Washington St. Indy, IN 46204 |
$155 Single–Quad |
| 4. | Hyatt Regency Indianapolis One S. Capitol Ave Indy, IN 46204 |
$159 Single–Quad |
| 5. | SpringHill Suites by Marriott Downtown 601 W. Washington St. Indy, IN 46204 |
$155 Single–Quad |
| 6. | The Westin Indianapolis 50 S. Capitol Ave Indy, IN 46204 |
$159 Single $159 Double $179 Triple $199 Quad |
Single/Double/Triple/Quad represent the number of people in the room (1–4), not the size of the bed.
All rates are per room per night. The rates above do not include 17% tax (subject to change without notice).
Unauthorized housing entities are contacting attendees and exhibitors to book Indianapolis hotel reservations. Only the phone numbers and links on this page are authorized by AARC. Neither the AARC, nor the AARC Congress Housing Bureau, will be making unsolicited calls regarding hotel reservations. Booking through an unofficial housing company puts you at risk for losing significant deposits and hotel reservations, and incurring hidden costs.
Four Ways to Make Hotel Reservations
For best availability and immediate confirmation, make your reservation online via the link below. Faxed or mailed housing requests will take longer to process and choice hotels may not be available. Do not send the housing form to the AARC Executive Office or individual conference hotels; it will delay processing your request. Do not call the hotels’ central reservations numbers.
Due to credit card protection laws, do not email the housing form. No form with a credit card number will be accepted.
Online
Make your reservations at the AARC Housing Bureau web page 24 hours a day, 7 days a week. Enter Attendee Access Code IndyRA17 in the “Make a Reservation” box.
Phone
(317) 262-8191, Monday–Friday, 8:30 am–5:00 pm Eastern Time. Give the Attendee Access Code IndyRA17 to the Housing Bureau agent.
Fax
Send a completed housing reservation form, one copy per room request, to (317) 262-8270 (secure line).
Send a completed housing reservation form, one copy per room request, to:
AARC Housing Bureau200 S. Capitol Ave., Ste 300
Indianapolis, IN 46225
Reservation Deadline
To take advantage of the special conference rates, book your reservation by Monday, Sept. 11, 2017. AARC does not guarantee discounted rates or availability at the conference hotels after that date.
Deposit/Acknowledgements
All hotels require a deposit of one night’s room and tax with each reservation request. Credit cards will be charged the non-refundable deposit on Tuesday, Sept. 12. Credit cards must be valid through October, 2017. If you mail a check for the non-refundable deposit, it should be made out to “AARC Housing Bureau” and mailed with your completed reservation form, to AARC Housing Bureau, 200 S. Capitol Ave., Ste 300, Indianapolis, IN 46225. Checks must be received by Monday, Sept. 11, 2017.
Acknowledgements will be sent after each reservation booking, modification, or cancellation. Review it carefully for accuracy. If you do not receive a confirmation via email within the same business day, please contact the Housing Bureau at (317) 262-8191 or email housing@visitindy.com. You will not receive a written confirmation from the hotel.
Cancellation Policy/No Show/Penalties
AARC Housing Bureau must receive cancellations on or before Monday, Aug. 14, 2017 to avoid any penalties. Cancellations made from Tuesday, Aug. 15 through Monday, Sept. 11, 2017 will be assessed a $50 cancellation fee.
Starting Tuesday, Sept. 12, 2017, cancellations must be directed to your confirmed hotel. The hotel will retain the non-refundable deposit of one night room and tax.
Your confirmed hotel may assess an early departure fee for departure date changes made after check in.
If you do not cancel your reservation and/or do not show, the hotel will retain your non-refundable deposit and your reservation will be forfeited.
Changes
Please contact the AARC Housing Bureau with new reservations, changes, or cancellations through Monday, Sept. 11, 2017. Starting Tuesday, Sept. 12, direct all changes to your confirmed hotel.