Installation and Dismantling
|Thursday, December 3||08:00 A.M.–5:00 P.M.|
|Friday, December 4||08:00 A.M.–5:00 P.M.|
|Exhibit installation must be completed by Friday, December 4, 2009, at 5:00 P.M. The AARC and FREEMAN, the official service contractor, may, without incurring any liability for damage or loss, install property of any exhibitor who has failed to do so at the sole expense of the exhibitor.|
|Monday, December 7||04:30 P.M.–8:00 P.M.|
|Tuesday, December 8||08:00 A.M.–12:00 noon|
A 30-minute interval exists between the show closing at 4:00 P.M. and dismantling at 4:30 P.M. This interval allows the attendees to clear the hall and for the aisle carpet to be removed so that empty crates can be returned to the floor. Cartons for display materials will be returned as promptly as possible to each booth after the official closing.
Exhibitor agrees to indemnify AARC and the Henry B. Gonzales Convention Center free from any and all claims arising from loss or damage to Exhibitor’s property whatsoever.
The AARC and the Henry B. Gonzales Convention Center will not assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc., during the installation and dismantling periods. Dismantling exhibits or preparing to dismantle before the show closes will result in the loss of priority points.
An Independent Exhibitor Contractor must either obtain labor from the official general contractor or provide evidence to the official contractor that they possess applicable and current labor contracts. A list of providers will be in the Exhibitor Service Kit.
To use the services of an Independent Exhibitor Contractor, the Policies and Procedures must be adhered to.
Exhibitors are required to submit one signed Independent Contractor Form per service used (e.g., models, floral, audio/visual, photographer, installation, dismantling, personal computer rentals, furniture, etc.) per booth.
All exhibits must be packed and material handling/outbound shipping forms completed by noon on Tuesday, December 8.
Freight and Material Handling
FREEMAN will control access to the loading docks and will receive and handle all exhibit materials and empty crates. FREEMAN will handle unloading or re-loading of all contracted carriers. FREEMAN will not be responsible for any material it does not handle.
Exhibitors may carry in small packages, including pop-up booths, provided they can be hand-carried. The use and rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. Only full-time employees of an exhibiting company will be allowed to hand carry items.
Freight-free aisles are required for emergency access throughout the hall and to expedite freight and empty crate removal. These aisles must be clear of crates and exhibit materials at all times during installation and dismantling.