All applications are considered for assignment according to the priority points and the date and time they are received in the AARC Convention Department. When companies that have an equal number of points request the same booth space, space is assigned based upon the date and time the AARC Convention Department received the application.
An exhibiting company can add priority points to their booth assignment by advertising in either AARC Times or RESPIRATORY CARE and receive bonus points by using the AARC’s “Value-Added Advertising System”. For more information, contact Tim Goldsbury, Advertising Sales Director, at firstname.lastname@example.org or (561) 745-6793.
In order for your priority points to be considered in your booth assignment, your application and deposit must be received by Friday, April 17, 2009. Applications received after Friday, April 17 will be processed in date-received order without the benefit of accumulated priority points. Based upon the 2008 show, AARC projects that the exhibit hall will be filled by September 2009, leaving only 20% of the exhibit hall available to those applying after the deadline.
Exhibitors should list four possible choices for exhibit space. If choices one through four have already been assigned, the exhibits coordinator will contact you regarding remaining available space. If we contact you regarding booth assignment and there is no response from your company within 48 hours, we will proceed with the next company’s booth assignment. Specific booth assignments are not final until confirmed in writing by the exhibits coordinator.
AARC reserves the right to assign an alternate booth location based upon the criteria filled in on the application.
A waiting list for exhibit space will be maintained for any exhibitor applying after the exhibit hall is full.
AARC will verify the credit history of both the applicant and any advertising agency authorized by the applicant prior to approval of the application. Past due balances for all parties, must be cleared before assignment of 2009 exhibit space will be approved. Failure to maintain a current credit balance or failure to remit balance of the booth rental fee within the net 30-day terms will result in a hold on all services provided through the AARC and its subsidiaries and potential loss of reserved exhibit space.
Final payment must be received by Monday, November 20, 2009 or your company will be denied access to the exhibit floor.
The exhibit space rental fee does not include: furniture, accessories, carpeting, audio-visual equipment, additional signs or electricity. These items can be ordered from individual contractors using the forms provided in the Exhibitor Service Kit to be distributed in September.
All booths must be carpeted to show a more professional appearance.