54th Congress


54th AARC International Respiratory Congress

Exhibitor Prospectus

General Information

The host city this year is Anaheim, California. The annual convention and exhibition of the American Association for Respiratory Care (AARC) will be held December 13–16, 2008 at the Anaheim Convention Center. Exhibit dates will be December 13–15.

Contact Information

Annette Phillips, Exhibits Coordinator
American Association for Respiratory Care
9425 N. MacArthur, Ste 100
Irving, TX 75063-4706 USA
Direct (972) 406-4653
Main   (972) 243-2272
Fax  (972) 484-2720

Congress Program Dates and Hours
Saturday–Tuesday, December 13–16 08:30 A.M.–5:00 P.M.
Exhibit Dates and Hours
Saturday, December 13 11:00 A.M.–4:00 P.M.
Sunday, December 14 11:00 A.M.–4:00 P.M.
Monday, December 15 11:00 A.M.–4:00 P.M.
Exhibitor Registration Hours
Thursday, December 11 10:00 A.M.–4:00 P.M.
Friday, December 12 08:00 A.M.–6:00 P.M.
Saturday, December 13 07:00 A.M.–4:00 P.M.
Sunday, December 14 07:30 A.M.–4:00 P.M.
Monday, December 15 08:00 A.M.–12:00 P.M.
0Free Access after
Installation/Setup Hours
Thursday, December 11 08:00 A.M.–5:00 P.M.
Friday, December 12 08:00 A.M.–5:00 P.M.

Exhibit installation must be completed by Friday, December 12, 2008, at 5:00 P.M. The AARC and FREEMAN, the official service contractor, may, without incurring any liability for damage or loss, install property of any exhibitor who has failed to do so at the sole expense of the exhibitor.
Dismantling Hours
Monday, December 15 04:30 P.M.–8:00 P.M.
Tuesday, December 16 08:00 A.M.–12:00 noon

A 30-minute interval exists between the show closing at 4:00 P.M. and dismantling at 4:30 P.M. This interval allows the attendees to clear the hall and for the aisle carpet to be removed so that empty crates can be returned to the floor.

Any exhibiting company dismantling before 4:00 P.M. on Monday may lose priority points and/or not be allowed to exhibit at any future meetings.  

Official Service Contractor

FREEMAN has been designated as the official service contractor and audiovisual provider for the AARC 54th International Respiratory Congress. Order forms will be in the Exhibitor Kit which will be e-mailed to confirmed exhibitors in September. Customer Service representatives will also be available at the on-site service desk to answer questions and process orders beginning, Thursday, December 11 at 8:00 A.M.

Non-Official Service Contractors

Non-official service contractors must return a completed Work Authorization Form to the AARC by Friday, November 14. Forms will be included in your Exhibitor Services Kit.

Exhibitor Service Kit

Projected mailing date is September, 2008. All of the forms from the independent contractors used during the show will be included. Please direct any questions to the contact and telephone number indicated on the individual forms.

Height Restrictions

Interior, corner and priority booths have a height restriction of 8 feet, side rails of 3 feet. Islands must be accessible from all 4 sides, no drape or back wall permitted. Island structure is limited to 20 feet in height.


Instructions for reserving sleeping rooms and hospitality suites at the official convention hotels will be included in the Exhibitor Service Kit. The Kit will be sent out in September.


Each exhibitor is encouraged to take responsibility for safeguarding its goods, materials and equipment. The AARC will provide security in the exhibit hall on a 24-hour basis from the first day of installation of exhibits through the last day of dismantling. Entrance and exit of workers, attendees, and exhibit personnel will be strictly monitored. Despite these precautions, however neither the guard service, Anaheim Convention Center nor the AARC will be responsible for loss of or damage to any property.

Property Removal Pass

Property removal passes will be required for any equipment or materials being removed from the exhibit hall. Blank passes are available from the FREEMAN Service desk. Identification will be required. The completed pass must be turned in and verified prior to removal of all property from the exhibit hall.

Meeting Room Reservations

An exhibiting company may hold company meetings, or meetings at which convention registrants are invited, during the annual meeting. Exhibitors may use any avenue they wish to invite attendees, and there will be no fee required to attend those meetings. Meeting rooms at the headquarter hotel will be assigned on a first-come, first-served basis. Please submit a written request to Annette Phillips, Exhibits Coordinator, containing the date, time, purpose of proposed function, and number of anticipated guests. An answer will be sent to you and copied to the headquarter hotel releasing the meeting room space to your firm. Thereafter, you will deal directly with a representative from the hotel.

The AARC will not grant authorization in the convention hotel for exhibitor-sponsored meetings involving registrants on Saturday–Tuesday, December 13–16, from 8:30 A.M. to 5:00 P.M. Authorization will also be declined for any company-sponsored functions on Saturday, December 13 (7:30 P.M. to 11:00 P.M.), and on Monday, December 15 (7:00 P.M. to 11:00 P.M.). Those dates and times are reserved for functions involving all attendees at the convention.

Free Company Listings

Once your booth assignment is confirmed, a free listing of your company name will appear in all subsequent publications promoting the Congress including: the Advance Program, AARCTimes, RESPIRATORY CARE convention issues, Exhibitor Directory, Guide to Exhibitors and the Final Program. Deadline for inclusion in the Guide to Exhibitors is Monday, October 6, 2008. Deadlines for the other publications vary.


The AARC does not allow children ages 12 and under, including babies in carriers, access to the Exhibit Hall due to the highly technical equipment. Children ages 13 and older are required to pay a $40 fee to enter the Exhibit Hall and attend the Congress functions. Your consideration of others is appreciated.

Education CRCE for Exhibitors

The AARC exhibitor badge allows one exhibitor to attend all educational and poster sessions. It does not allow continuing education credits to be automatically documented. However, an AARC member who is registered as an exhibitor may receive CRCE credit. Details will be provided to the booth manager(s) at the onsite registration desk.

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All photos courtesy of Anaheim/Orange County Visitor & Convention Bureau